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Kaizen Plugin - Complete Feature Guide

Welcome to the comprehensive guide for the Kaizen Plugin for MadCap Flare. This document provides an overview of all features organized by tab and functional area.

About the Kaizen Plugin​

The Kaizen Plugin is a productivity enhancement tool for MadCap Flare that adds powerful features for content management, automation, and workflow optimization. It's completely free to use and continuously developed.

For support or feature requests, contact: mattias@improvementsoft.com

Feature Organization​

The plugin organizes features into four main tabs:

1. Kaizen Plugin Tab ⚡​

File Group

Topic Splitter Group

TOC Tools Group

Information Architecture Group

Backup Group

2. Cleanup Tab ⚡​

Styling Group

Tracked Changes Group

Tag Replacer Group

Project Analysis Group

Image Tools Group

3. Import Tab ⚡​

Micro Content Group

Markdown Group

Glossary Group

Topic Creator Group

Excel to Table Group

4. Productivity Tab ⚡​

To Do & Reminders Group

Review Group

Configuration​

Plugin Settings

Getting Started​

  1. Install the Kaizen Plugin from www.improvementsoft.com
  2. Open MadCap Flare
  3. Look for the "Kaizen Plugin ⚡" tabs in the ribbon
  4. Click the Settings button to customize which features you see
  5. Explore the features most relevant to your workflow

Common Workflows​

Content Cleanup​

  1. Validate XML across project
  2. Remove local styling
  3. Replace obsolete tags
  4. Accept/reject tracked changes

Content Creation​

  1. Import Markdown or Word content
  2. Create topics from CSV/Excel data
  3. Split large topics by heading level
  4. Generate TOC with bookmarks

Content Maintenance​

  1. Add To-Do notes for review items
  2. Set calendar reminders for updates
  3. Use Fast File Search to locate content
  4. Generate Quick PDFs for review

Quality Assurance​

  1. Validate XML markup
  2. Check statistics and tag usage
  3. Set consistent ALT texts
  4. Export condition/variable data for analysis

Tips for Maximum Productivity​

  • Keyboard Shortcuts: Add frequently-used buttons to the Quick Access Toolbar
  • Settings: Hide features you don't use to reduce clutter
  • Backups: Use the backup features before major changes
  • Templates: Set up template files for Topic Creator features
  • Validation: Run XML validation regularly to catch issues early

Support and Updates​

Additional Resources​

  • Mad Quality Plugin - Advanced quality checking and style guide enforcement
  • AI Helper Plugin - AI-powered content assistance with intelligent formatting
  • Content Migration Services - Professional migration from any source to Flare

The Kaizen Plugin is developed by Mattias Sander @ Sander Improvement Software AB